2024 Rummage Sale Teams Organize

 
On May 2, the club's Rummage Sale Steering Committee and 21 members of its subcommittees, including four non-member volunteers, met to review the organization and major tasks for the second Great Kirkland Rotary Rummage Sale, planned for Saturday, July 13, at Kamiakin Middle School. Led by Dave DeBois, members of the operations team, volunteer team, finance team, food team, and the technology and marketing team met at the Brezza Condominium in downtown Kirkland to coordinate activities leading up to the second annual rummage sale.
 
All club members are encouraged to contribute to this fundraising effort. For those who haven't already signed up to volunteer on one or two teams, click HERE. To sign up for specific shifts on Monday, July 8 through Saturday, July 13, contact John Pruitt.
 
Rotarians may find a description of each team and general information about the project on the Rummage Sale Committee page of the club's website. This page may be accessed on the drop-down "Committees" menu on the club's website home page.
 
Club members may view the make-up of rummage sale teams using the revised Rotary Committees matrix by selecting the item of that name on the "Members" drop-down menu on the home page. The matrix is updated periodically in response to member sign-ups and sharing or rotating team leadership responsibilities.
 
Here are the recorder's notes from the meeting:
 

Kirkland Rummage Sale Planning Meeting, May 2, 2024

  • We organized which shifts people are going to cover. D is going to be from start to finish

  • There is discussion on what to expect for every day.

    • The range of tasks differ greatly between dys.

  • Prior to the week of the rummage sale, things that need to happen:

  • Communication

    • We are all part of marketing, everyone in the team has to let people know, letting our neighbors know that things are happening.

    • Posting in Facebook.

    • We have to be advocates of the rummage sale from the start.

    • Daniel and Gary will coordinate to send out instructions on how to post to Facebook.

  • Advertising

    • Going to other clubs and letting them know.

    • Neighborhood associations

      • 13, 14 and 15 of May

        • We need (2, 3) volunteers to go to speak for two minutes at the start of the meeting to announce the rummage sale.

      • 7 o clock pm.

    • City Council

    • Be neighborly Kirkland.

    • Places

      • Craigslist

      • Eventbrite and meetup

      • Linkedin

      • Facebook

      • Instagram

      • Nextdoor

  • Volunteers

    • Talk with high schools to get students to volunteer for the rummage sale.

      • Cody can reach out to certain high schools.

      • Michelle is leader the volunteers groups.

      • Volunteers like Microsoft/Google get a match and $25 USD matches.

      • Contacting PTAs

  • Yard signs

- Doug will place the posters

  • Posters

    • Michelle will ask, will post posters and cards.

    • But it’s a communal effort, take a couple of posters and get them placed.

  • Parking

    • There is parking inside.

    • We’ll park on

Logistics week:

General

  • Drop off procedures:

  • Quality control:

  • We have to be careful about quality control.

    • Review the guidelines

Otherwise we’ll have to pay dump fees

Move objects inside with a cart.

If it’s electronic, it gets tested to see if it works.

  • Sorting after acceptance:

Sort items and take them to their area.

Then get priced

“We get price everything for it to go”

No cents in pricing everything is EVEN

  • We give receipts for what got given.

  • Food for volunteers is provided.

    • Let’s put a sign for them to gather at the end.

  • We start at 6 am

Day by day:

  • Monday

    • We’ll need to get in early to bring in the tables, ~8 a.m

    • We need to carry tables to put them into the gym.

    • Set up the tables.

    • Directional signs from the bottom

    • We put advertisements in campus.

    • Start to accept things.

    • We setup role call, finance, stations.

  • Tuesday

    • Getting more stuff

  • Wednesday

    • Getting more stuff

  • Thursday

    • Getting more stuff

  • Friday

    • Getting more stuff

  • Saturday

    • We start at 8 am Saturday

    • We setup display of the furniture.

    • We start selling.

    • Be on the lookout for scams

    • Security

    • We’ll use clear plastic bags.

    • Stay safe, but be on the lookout for scams, less scrupolous people.

      • We’ll do a PAID tape as well

  • After rummage sale:

    • We’ll drop cash at banner bank.

Cleanup crew

After goodwill and saint Vincent’s

Volunteers will get things to them ASAP

We’ll get rollers to move things.

Dumpster details TBD

Sweep everything up

Cody and Michelle -> Volunteer celebration.